Policies & Procedures

Agreements and Byelaws

Church Yard Agreement 2014 (SPC) File Uploaded: 24 November 2022 820.6 KB Byelaws - Surrenden Field 1978 (SPC) File Uploaded: 24 May 2017 627.9 KB

General Data Protection Regulation (GDPR)

Subject Access Request Policy February 2020 File Uploaded: 5 February 2020 133.5 KB Document Retention and Disposal Policy February 2020 File Uploaded: 5 February 2020 212.1 KB Breach Notification Policy November 2020 File Uploaded: 3 December 2020 114.8 KB General Privacy Notice November 2020 File Uploaded: 3 December 2020 155.9 KB Internal Privacy Policy November 2020 File Uploaded: 3 December 2020 158.5 KB Breach Notification Form File Uploaded: 7 November 2019 65.3 KB CCTV Policy September 2021 File Uploaded: 4 October 2021 241.2 KB CCTV DATA Protection Impact Assessment September 2021 File Uploaded: 4 October 2021 679.9 KB

Governance

Standing Orders 2020 (SPC) File Uploaded: 3 December 2020 523.8 KB Code of Conduct 2019 File Uploaded: 8 May 2019 624.8 KB Financial Regulations 2021 (SPC) File Uploaded: 12 August 2021 222.2 KB

Licences

Premises Licence - Jubilee Field (Updated Nov 2019) File Uploaded: 21 November 2019 80.2 KB Premises Licence -Surrenden Field File Uploaded: 12 July 2022 58.1 KB

Planning Policies

Staplehurst Neighbourhood Plan 2020 File Uploaded: 21 September 2020 4 MB Staplehurst Neighbourhood Plan 2016 File Uploaded: 22 May 2018 4.2 MB

Policies & Strategies

Reserves Policy November 2022 File Uploaded: 1 December 2022 110.7 KB S137 Grants Policy Nov 2022 File Uploaded: 1 December 2022 177.9 KB S137 Grant Application Form File Uploaded: 1 December 2022 158.2 KB Metal Detecting Policy Nov 2022 File Uploaded: 1 December 2022 139.2 KB Equality Policy Nov 2022 File Uploaded: 1 December 2022 144.2 KB Social Media and Electronic Communications Policy 2.0 (v1.9) File Uploaded: 9 September 2021 158 KB Freedom of Information Policy 2021 File Uploaded: 2 March 2021 315.9 KB Model Publication Information File Uploaded: 1 March 2021 102.1 KB Councillor Casual Vacancy Policy 2021 File Uploaded: 4 February 2021 143.6 KB Members' Learning and Development Policy File Uploaded: 9 July 2020 161.4 KB Member and Officer Relations Policy File Uploaded: 7 April 2019 161 KB Press and Media Policy File Uploaded: 7 April 2019 169.1 KB Street Naming Policy 2020 File Uploaded: 27 February 2020 144.3 KB Non-Councillor Members Policy 2020 File Uploaded: 27 February 2020 157 KB Allowances for Parish Councils 2015 File Uploaded: 24 May 2017 45.5 KB Policy on Donations from Parish Funds File Uploaded: 27 June 2018 192.7 KB Policy on Grants File Uploaded: 27 June 2018 30.8 KB Community Engagement Policy & Procedures File Uploaded: 8 May 2019 143.9 KB Annual Investment Policy 2021/2 File Uploaded: 10 June 2021 181.7 KB Parish Office Risk Assessment 2020 File Uploaded: 8 July 2020 261.1 KB Caretaker Duties Risk Assessment 2020 File Uploaded: 8 July 2020 248.1 KB Parish Council Risk Assessment 2021 File Uploaded: 12 August 2021 115.2 KB Community Payback Policy 2022 File Uploaded: 9 January 2023 131.7 KB Delegated Authority 2022 File Uploaded: 9 January 2023 132.3 KB

Risk Assessments & Safety Handouts 2022

Village Update Distribution Risk Assessment 2022 File Uploaded: 28 November 2022 130 KB Distributor Safety Handout 2022 File Uploaded: 28 November 2022 81.3 KB Clean Up Risk Assessment 2022 File Uploaded: 28 November 2022 115.5 KB Clean Up Brief Handout 2022 File Uploaded: 28 November 2022 646.8 KB

Terms of Reference

ToR - Communications Group File Uploaded: 25 May 2022 130.5 KB ToR - Community Enhancement Group File Uploaded: 25 May 2022 123.8 KB ToR - Employment Group File Uploaded: 25 May 2022 121.3 KB ToR - Employment Group File Uploaded: 9 July 2020 101 KB ToR - Finance & Strategy Group File Uploaded: 25 May 2022 113 KB ToR - Greener Staplehurst Group File Uploaded: 25 May 2022 123.1 KB ToR - Neighbourhood Plan Review Group File Uploaded: 25 May 2022 120.2 KB ToR - Planning Committee File Uploaded: 25 May 2022 152.1 KB ToR - Road Safety Group File Uploaded: 25 May 2022 146.3 KB ToR- Temporary Youth Club Group File Uploaded: 25 May 2022 130.5 KB ToR- 3g Working Group File Uploaded: 18 January 2023 154.5 KB